Medical Records Officer
StableHealthcare
Manages patient records in hospitals and clinics: filing and retrieving case notes, coding diagnoses for statistics and insurance, releasing medical reports and helping move to electronic records. In government hospitals the entry post is Penolong Pegawai Tadbir (Rekod Perubatan), usually filled by diploma holders in information or health-records management.
You can enter this career straight after SPM. A degree is optional, not required.
Picture the job
Where you'd usually workAn office
An illustration of a typical workplace, not a photo. Real workplaces vary.
In Malaysia
- How people get into it here
- SPM (credits in BM and English, pass Maths) → Diploma in Information Management (e.g. UiTM, which lists Assistant Medical Records Officer as a job) or a health-information/medical-records diploma → apply on SPA for Penolong Pegawai Tadbir (Rekod Perubatan) N5 at KKM, or to private hospitals as a medical records executive/clinical coder → with a degree you can later move up to Pegawai Tadbir (Rekod Perubatan) N9.
Sources:spa.gov.myhq.moh.gov.myfis.uitm.edu.myemasco.mohr.gov.my
Pay in the private market
Monthly pay from fresh grad to mid-career, from the salary guide cited on this page.
Entry
Government pay isn't shown: we haven't yet sourced the SSPA civil-service salary tables, and we won't estimate them.
Job demand outlook
Steady, reliable demand: a consistent number of openings.
Your readiness
How your current SPM subjects line up with this career.
Add your SPM grades to see how ready you are for this career.
Add my gradesHow to get here
Post-SPM pathways with programmes in this career's fields. Tap one to see real programmes and entry requirements.
TVET
Hands-on trades with strong employability: ILP, ADTEC, kolej vokasional, GiatMARA.
Asasi / Foundation
One-year runway into a specific university: public via UPU or private direct entry.
International Pre-U
A-Levels, AUSMAT, IB and more. The flexible premium route, local or overseas.
Check what you may qualify for
Enter your SPM grades and see which routes and programmes you may qualify for. An estimate to plan with, not an offer.
Quick answers
How do you become a Medical Records Officer in Malaysia?
SPM (credits in BM and English, pass Maths) → Diploma in Information Management (e.g. UiTM, which lists Assistant Medical Records Officer as a job) or a health-information/medical-records diploma → apply on SPA for Penolong Pegawai Tadbir (Rekod Perubatan) N5 at KKM, or to private hospitals as a medical records executive/clinical coder → with a degree you can later move up to Pegawai Tadbir (Rekod Perubatan) N9.
Can I become a Medical Records Officer straight after SPM?
Yes. This career can be started with a certificate, diploma or TVET training straight after SPM, without a degree.
What should I study to become a Medical Records Officer?
Related fields of study: Allied Health. SPM subjects that help most: Biology, Physics, Chemistry and Bahasa Melayu.
How much does a Medical Records Officer earn in Malaysia?
Published figures put starting pay at RM1,893 a month (source: SPA scheme: Penolong Pegawai Tadbir Gred N5 (formerly N29) starting pay with a related diploma (SSPA); KKM fills medical-records posts under the Penolong Pegawai Tadbir (Rekod Perubatan) scheme, Sep 2026).
Subjects that matter here
The SPM subjects worth your effort for this career, with the reason for each.
Skills to build
What beginner adverts asked for
We read 20 internship and fresh-graduate adverts in related fields (August 2026). A small sample from one job site, not every vacancy.
9 of 20 were internships
Allowance or pay, when stated
RM800 – RM2,000
16 of 20 adverts printed an amount: usually between RM800 and RM2,000 a month. Many print none.
Languages named
Bahasa Malaysia, Mandarin
An empty line means the adverts did not say, not that employers have no requirement. Check each employer's own advert before you plan around it.
About this information
This describes what the job involves. Pay, demand and entry routes differ in Malaysia, so check the Pathways and Programmes pages for local requirements.
Source: SPA scheme: Penolong Pegawai Tadbir Gred N5 (formerly N29) starting pay with a related diploma (SSPA); KKM fills medical-records posts under the Penolong Pegawai Tadbir (Rekod Perubatan) scheme · as of Sept 2026
Check the salary figures yourself:JPA (SSPA schedule)SPA
Job responsibilities, knowledge areas and work context from O*NET 30.3, US Department of Labor, used under CC BY 4.0. onetcenter.org